Privacy Notice

Privacy Notice (How we use pupil information)

Why do we collect and use pupil information?

We collect and use pupil information under the General Data Protection Regulations 2018. Particularly under Article 6, where the information is collected and used because it is required to carry out the task of educating and ensuring the welfare of our pupils and students.

We also collect and use pupil information in order to help pupils with additional special needs and requirements, so that we can ensure we offer the best possible support and resources to them (and their parents and carers) during their time at Bucklebury.

We use the pupil data:

  • to support pupil learning
  • to monitor and report on pupil progress
  • to provide appropriate pastoral care
  • to assess the quality of our services
  • to comply with the law regarding data sharing

The categories of pupil information that we collect, hold and share include:

  • Personal information (such as name, unique pupil number and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
  • Attendance information (such as sessions attended, number of absences and absence reasons)
  • Relevant medical information
  • Assessment information
  • Special educational needs information
  • Exclusions/behavioural information

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Storing pupil data

We hold pupil data for Primary pupils until they leave Bucklebury for Secondary  School.

Who do we share pupil information with?

We routinely share pupil information with:

  • schools that the pupil’s attend after leaving us
  • the local authority
  • the Department for Education (DfE)
  • Pupil Asset
  • NHS
  • Examination boards

Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.

Data collection requirements:

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to

The National Pupil Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the pupil information we share with the department, for the purpose of data collections, go to

To find out more about the NPD, go to

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

  • conducting research or analysis
  • producing statistics
  • providing information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

  • who is requesting the data
  • the purpose for which it is required
  • the level and sensitivity of data requested: and
  • the arrangements in place to store and handle the data

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department’s data sharing process, please visit:

For information about which organisations the department has provided pupil information, (and for which project), please visit the following website:

To contact DfE:

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact in writing the Headteacher/Principal of your academy outlining your request.

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at


If you would like to discuss anything in this privacy notice, please contact:

West Berkshire Data Protection Officer

Thomas Ng

West Berkshire Council

Council Offices



RG14 5LD


Telephone: 01635 551111

School Hours

School starts at 8-50am and ends at 3-15pm, Monday to Friday.

Children should arrive anytime between 8-40am and 8-50am.

Children are not allowed into school prior to 8-40am, as there may be insufficient staff to ensure proper safeguarding.

Morning break for the children is normally between 10-30am and 10-50am. Timings may be affected by special events, or adverse weather.

Lunch is normally between 12-00pm and 1-00pm.

An afternoon short break is taken at the discretion of the class teacher.


Safeguarding Information

Bucklebury School is committed to safeguarding our pupils and staff. It is essential that any concerns are reported to the schools Designated Safeguarding Officer, Mrs Rowe.


Safeguarding has two distinct approaches

1 – The school keeping the children safe when they are in school

2 – Teaching children how to be safe, which includes interactions with people, and internet safety. All children are taught about safe use of computers.

Safeguarding checks are carried out on all people who work with children in the school, and this includes all staff and governors, plus all regular parent helpers. Information on all checks is recorded in the schools Single Central Record, which is updated regularly, and reviewed each term by the Safeguarding Governor.

Staff and school helpers are trained on safeguarding matters, to ensure they respond appropriately to any disclosures from children, and that the recognise and correctly report and indicators. Photos of staff and governors are displayed in reception.

All visitors to school should report to reception to sign in, and must not attempt to gain entry to the school through other doorways. Where appropriate, visitors are given badges to wear.

The Governing Body has a governor who takes special responsibility for ensuring that the school is maintaining best practice, and following all requirements from the Local Safeguarding Children Boards (LSCB). The Safeguarding Governor from September 2012 has been Iain Davies. Please note that the safeguarding governor is not given access to information on individual children. Any concerns you may have should be reported to the schools Safeguarding Officer, Mrs Rowe.

School Policies + Guidance


Allegations of Abuse against Staff


Charging and Remissions Policy

Child Protection and Safeguarding Policy

Code of Conduct for School Staff

Collective Worship Policy

Complaints Policy

Data Protection Policy April 2018

Equality Policy Nov 16 v01

Financial Management Policy

First Aid Guidelines

Freedom of Information – foi-publication_scheme_2014

Health and Safety Policy 2015-16

Learning Policy – learning-policy-sept-16-public-v01

Lettings 2015

Offsite Visits Policy – offsite-visits-aut-16-bb-v01

Prep (Homework) – appendix-6-prep

RELATIONSHIPS_Policy_Jan 17 v05

School Fund Policy – bucklebury-school-fund-governing-policy-2016


Social Media Policy relating to use of our school Facebook page

Special Educational Needs and Disability Policy


Whistle Blowing policy 2016 V01


Additional Safeguarding Documentation can be downloaded from this page


We aim for our pupils to dress smartly and appropriately.Bucklebury boy uniform

Grey long or short trousers
Plain black or grey socks
White aertex short sleeved shirt
Dark green sweatshirt available from Brigade.
Black school shoes (not trainers)

Grey pinafore dress or skirt, or grey shorts
White aertex short sleeved shirt
or green and white checked dressBucklebury girl uniform
Dark green sweatshirt available from Brigade or a green cardigan.
White long or short socks

All children require:-

PE kit
Football style shorts (not cycle shorts)
Green Bucklebury School PE T-Shirts available from Brigade.
Trainers (not plimsols)

During winter/spring terms or if muddy:-

Wellington boots
Waterproof/warm coat
Tracksuit trousers and PE sweatshirt

In Summer:-
Sun hat

For reasons of safety and security, no jewellery is to be worn – only stud earrings if absolutely necessary. Any earrings not removed will be covered with tape during P.E. lessons. Children’s hair must be tied back at all times. Hair gel and nail varnish is not permitted, except on special occasions, e.g. non-uniform days, or school discos.